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Applications

Tasks

Erratic results and cascading errors can be often attributed to management practices based on flawed information. Using the Stop&Think tool, existing task information can be deconstructed into an infosphere for understanding and evaluation. For a new project, Stop&Think assembles the necessary expertise into an infosphere and then generates a number of alternative actions based upon different combinations of the infosphere elements.


Non-Commercial Organizations

Because the Stop&Think method is based on the development and measurement of expertise, it is possible to perform investment calculations using only a basic set of financial parameters. This capacity can be used to create tacit equity in not-for-profits and government agencies.

For more information see the Estimating ROI Using A Measurement of Expertise white paper.




Engagement

Stop&Think offers practical services that can be completed on time. The task manager educates the team in using the Stop&Think tool, which can be associated with a forum having pre-selected thread topics.

  • Individuals can think in terms that are highly meaningful.
  • Groups can effectively communicate concepts.

  • Tool

    The tool is currently in the form of a Microsoft Excel workbook. In addition to the Tasking, Fusion, and Valuation worksheets there are several appendices.
    Hyperlinks to discussion threads can be associated with any input field.

    Team

    The client team should be composed of individuals having diverse skills but similar rank, experienced in the problem (task) area. The ability to reason independently and predict well will maximize the total amount of knowledge elicited from the team as well as improve the joint solutions. The team elects a task manager who is knowledgeable in the Stop&Think method, either as a licensee or a co-leader with a Stop&Think consultant.

    Timeline

    Completion depends on the availability of information. The method normally only uses readily available information; however, it is occasionally necessary to research new sources (using Valuation to estimate the research budget). If all the information is available the engagement can be completed very quickly; for example, a task review deconstructs a workflow problem's understanding onto a single piece of paper.


    Implementation

    The simplification process naturally streamlines communication by eliminating irrelevant conversation, each infosphere element representing a field of inquiry that can be actualized as a meeting topic, e-mail thread, or aggregation folder. Clear channels enable new developments to be distinguished from noise.

    An infosphere can be introduced into almost any existing office tool or server. Pushing shared knowledge to the border of the organization accelerates response and enables remote performance monitoring.


       Reconfigured productivity and communication tools



          Is your organization E-mail F.I.T.™?

          Fuse always
          Information in one place
          Take existing technology


          1. Infosphere elements can be used as topics for e-mail or forum (Slack) threads, eliminating unnecessary correspondence.Stop&Think E-Mail F.I.T.

          2. Task-specific information aggregation for each team member. For example, Microsoft OneNote (and to a lesser extent Microsoft Outlook) can be organized into a series of task topical folders that contain a broad range of information types - e-mails, documents, spreadsheets, reminders, images, etc... Note flags can be distributed across folders as a way of continuing fusion. Aggregation can also be implemented in project software.

          3. Group meeting agendas, including virtual conferencing software.

          4. The pre-conceived infosphere can enrich communication through media choice; for example, images ("a picture is worth a thousand words") sent from a digital camera or cellular phone, or diagrams created with SmartDraw or Microsoft Visio.



       Collaborative software


          Does your organization have Mobile Intelligence™?


          1. Direct access to external information positions front-line members to make the best decisions for the organization.Stop&Think Mobile Intelligence Warfighter's infosphere. In order to operate most effectively, useful information needs to be captured and fused for group distribution, while information posted to the member must be synchronized with the task.

          2. Universal access to an infosphere will reduce redundant activity and disseminate cached knowledge. Graphs and tables can be used to track metrics associated with an element, potentially through automation (Microsoft Excel macros). Participation in performance monitoring guides mobile members towards decisions that satisfy organizational objectives.



       Knowledge sharing implements using keywords

          Quality Search - Rich content summary using keywords.

          Metadata - Keywords for accurate tagging.

          Knowledge bases - Shorthand keywords can be used as field names.

          Web Technologies - Infosphere elements can be mapped into classes that compose schemas as well as ontologies (task-specific restricted vocabularies). Documents can be marked up with XML tags; using RDF, OWL, and other languages the tags can be structured to promote reasoning about documents' data (Semantic Web).
     

     

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